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Saturday, February 16, 2019

How to Have a Good Relationship With Your Boss: 6 Effective Tips

Do you want to build and preserve a good relationship with your manager? Do you want to be special and even to become his/her right-hand man? Follow these 6 simple tips for improving your relationship with your boss and becoming his/her favourite employee.

build a strong relationship with boss
How to build a good relationship with your boss. 6 practical tips by Mond Management 


1. No flirting! 

Don’t try to seduce your boss! Be highly professional! You must establish a reputation as a skilled specialist and a reliable employee. Certainly, spreading positive vibes and joking when appropriate is highly recommended, but don't confuse it with flirting!

2. Keep a notebook!

Always take a notebook or a notepad whenever you have a meeting with your boss in order not to miss a single task. Write down insights, ideas and other relevant details. Besides, you can have all the necessary information in your notebook and whenever your boss asks you for some data you can have a look at your notes and give a swift response to the question. 

Entering the office of your boss or attending meetings well-prepared (with a notebook, a pen, up-to-date information at hand) will definitely make a positive impression on everyone.

3. Talk business over coffee

Take a cup of coffee to your boss and discuss problems in private. Create a relaxing and calming environment by discussing business matters over a cup of coffee or tea. Of course, you should ask his permission prior to entering his office with cups! Ask him what he likes and whether he would mind discussing business matters over coffee the next day.

Make a list of questions beforehand in order not to disturb your boss a few times a day. Get all the answers to your doubts and assignments at a time.

4. Look good  - feel good!

Don’t forget to look good and stylish! Don’t be sexy, otherwise, you will gain a bad reputation and a lot of enviers. Be neat and tidy instead, adhere to the business code. You must look aesthetically pleasing so as to be able to endear yourself to your boss and coworkers.

5. Be diplomatic, never argue the toss! 

Forget about such expression as “yes, but…”. If you disagree, share your viewpoint in a delicate way. Support your boss in public, never contradict. Your boss must know that you are the one whom he can always count on.


6. Be a people person

You must know your coworkers very well, both their skills and personalities, in order to share your objective opinion who is who and to be able to give a valuable piece of advice to your boss. You must become his/her ears and eyes, but not a spy! You must be loved and respected by your colleagues so as to be an intermediary between your boss and the staff.

The above-mentioned tips are proved to be effective. Follow them and step-by-step you will gain your desired results.

Good luck!


Tuesday, February 5, 2019

Document Authentication for China Work Visa

How to get a Chinese work visa?


In short, if you have decided to move to China for work purposes, the most important thing you have to obtain is a work permit.

There are 2 common scenarios:
  1. At first, you and your employer sign an employment contract, then your employer goes through a number of procedures in order to obtain an Alien Employment License for you. Then you present the license to the Embassy of China in your country in order to obtain a work visa (Z-type visa). The total duration of the procedure is about 2 months. After you arrive in China, you have to apply for a residence permit within 30 days of entry to China.
  2. In case your prospective employer wants to see you in China as soon as possible and to sign a contract after you arrive, the best option is to obtain a travel visa (L-type visa) or a business visa (M-type visa for commerce and trade) valid for at least 60 days. After you arrive in China, you can start the work permit application procedure together with your employer. This option is the most common since it is more time-saving.

Regardless of your scenario, the first thing you have to do is to have the following documents ready: 
  • Bachelor’s or Master’s diploma 
  • Criminal record certificate 
  • Certificate of relevant work experience


If you want to apply for a Permit for Foreign Experts Working in China (or simply work permit), you will have to translate all of the above-mentioned documents into Chinese. But before the translation, two of them must be legalized by the Embassy or Consulate of China in your country – diploma and criminal records certificate, whilst just a simple translation of the certificate of relevant work experience is required.

If your hiring company in China is not willing to assist you in this long and bureaucratic procedure, I would advise you to find an intermediary in China, who will coordinate your steps and consult you on every relevant matter. They will check and submit your documents instead of you, they will make an appointment for a medical check-up, provide you with all necessary addresses, etc. But even specialised agencies will ask you to provide the following three documents before taking your case:
  • Bachelor’s or Master’s diploma (legalized, translated) 
  • Criminal record certificate (legalized, translated)
  • Certificate of relevant work experience (translated)


In order to save time, make sure you have these three documents ready for further processing.
Attention! In case you’re going to obtain a travel visa first and then to apply for a work permit in China (2nd scenario), I would advise you to legalize documents after you obtain your visa. Otherwise, your visa application for travel purposes will look quite suspicious and may even be rejected. Besides, according to Chinese law, a foreign citizen may be refused entry to China even if he/she has a valid Chinese visa. Therefore, if you have obtained a tourist L visa or a business M visa, buy a return flight ticket as well, otherwise you may even get refused to board your flight in the airport.

How to notarize documents for Chinese work visa? 


Let's consider the following 3 scenarios.

1. How to notarize a diploma in home country? How to notarize a criminal record certificate in home country?

If you live in the country of your citizenship and you have already obtained your diploma and criminal record certificate there, then you have to get them notarized/legalized by your local authorities. This procedure is different in every country. In some states, the consular department of the ministry of foreign affairs provides authentication services to citizens and foreign nationals on documents that will be used overseas. In other countries, diplomas are to be legalized by prefectures, whereas criminal record certificates are issued and have to be verified by the Ministry of Justice or by the local prosecutor's office. For example, in Italy diplomas must be legalized by so-called prefettura, whereas criminal records (Casellario Giudiziale) have to be stamped by the same procura which has issued the certificate.

Timbro Legalizzazione Procura
Timbro Legalizzazione Prefettura




2. How to notarize a foreign diploma in home country?

If you obtained your diploma in a foreign country, at first, it must be authenticated by the embassy of that country in your home country, then by the country of your citizenship (probably a notarized translation will be required), and only after that, you can submit it to the Embassy of China in your home country for final authentication. 

Another option is to authenticate the diploma in the country of origin and submit it to the Embassy or Consulate of China in that country. This option is more convenient if you live in the same country where you have earned the diploma.

3. How to notarize a diploma outside home country? How to apply for a Chinese work visa from abroad?

If you are not a citizen of a country where you have been living for more than 1 year and your diploma is issued by your home country (not by the country where you are currently located), then I would suggest you going back to your home country and notarize your diploma there and then to have it authenticated by the Consular Office of China in your home country. If this option is not convenient to you, then you must get a notarized translation of your diploma into a language of the third country (where you live), then to get legalized it by local authorities and only after that you can present it to the Consular Office of China for final legalization. In this case, the criminal certificate must also be obtained in the country of stay. However, bear in mind, that you have to present proof of your stay in a foreign country (more than 1 year). Even if you entered your home country once for one or a few days during the last year, it can be a reason for your work visa refusal. Therefore, I would highly recommend to obtain and legalize all the necessary documents in your home country and to apply for a work visa in the country of your citizenship as well.

Attention! An "apostille" is a form of authentication issued to documents for use in countries that participate in the Hague Convention of 1961. Since the People’s Republic of China does not participate in the Hague Convention, documents being sent to that country must be “authenticated”, “certified”, “notarized” or “legalized” by other governmental institutes, according to the agreement between two countries.
Apostille Authentication



You might need the apostille if you live in a foreign country from where you’re going to apply for a Chinese work visa and which is a member of the Convention. However, my advice is to authenticate documents and to legalize them by the Chinese consular office located in the country, in which they were originally issued. Why? Because first of all, it will cost you less, it will save your time, and what is more important, it will be less complicated for a Chinese officer to review your case and make a decision whether to grant you a visa/permit or to refuse it.

N.B. In my country, all documents for abroad are notarized by the Consular Office of the Ministry of Foreign Affairs. It was quite weird that they authenticated my criminal record certificate with an apostille, but the stamp didn't cause any problems and the document was successfully authenticated by the Chinese Consular Office. As I have mentioned, there are different agreements between countries about the documents authentication procedure.


If you don’t know how it works in your country, make a call to the Embassy of China or visit the Consular Office in order to get information. Usually, websites of embassies and consulates don’t contain such details, hence, it’s better to ask the responsible officers in person what authentication stamps are required and where to obtain them.

Once you get your documents stamped by local authorities, make a photocopy of your passport and the authenticated documents and then visit the Chinese consular office. The officer will ask you to fill in the Application Form of Consular Legalization of the Embassy of China and to pay for the service. Usually, the procedure takes 6 working days.

If the submitted documents are qualified as valid, the Chinese embassy puts a special authentication sticker on them.

China Authentication Sticker


After you get your documents legalized by the Chinese consular office, you have to translate them into Chinese. No certified or notarized translation is required, just make sure that the translation is done by a specialized agency and preferably by a native speaker.


What is a certificate of relevant work experience?


In order to apply for a work permit, you have to find a job beforehand. Bear in mind, the position title you’re going to take over must be absolutely the same or very similar to your previous position. Besides, your experience in that position must be equal to or exceed 2 years.

A certificate of relevant work experience is a document issued by a hiring company, which contains information about the employee’s position, job description and job duration. It is the same as a recommendation letter or a reference letter in Western countries.
Attention! The job you're applying for must be absolutely the same or very similar to your previous job, which you performed for at least 2 years.
The certificate of relevant work experience issued by a former employer must contain the following information:
  •           Name and passport details of the employee;
  •           Position
  •           Duties
  •           Duration (must be at least 2 years), starting and ending dates
  •           Company name, address, director’s name
  •           Contact details for further inquiries
  •           Date of issuance
  •           Signature and/or stamp


Attention! The signature of the employer is obligatory; however, a company stamp or seal is not obligatory, it depends on the legal requirement of the state where the letter was issued.
Once you get all of the above-mentioned documents legalized and translated, you can apply to the State Bureau of Foreign Experts for a Permit for Foreign Experts Working in China.  As I have already mentioned, either your employer or an intermediary should help you. Once you get the permit, you can apply for a work visa. Apart from the work permit, the basic documents you will have to submit are:
  • Passport 
  • Visa application form and photo (size: 48mm x 33mm)
  • Proof of legal status (applicable for those not applying for the visa in their country of citizenship)
  • Photocopy of previous Chinese visas.


Be patient and good luck!



Friday, February 1, 2019

Basic Academic Course For Managers

As a manager, you should be acquainted with the following theories: 3 main economic questions, 4 factors of production, which strategy to employ to achieve a competitive advantage, Segmentation-Targeting-Positioning (STP) model in marketing.

Before you start your business activity, the knowledge of 3 fundamental economic questions would be extremely useful. Those questions are: 
What to produce? How to produce? For Whom to produce?
Originally the concept was developed to determine the type of economic system of a country. The problem is that the resources are not unlimited. In deciding how to allocate scarce resources, societies must answer 3 basic economic questions, and their answers depend on what kind of economic system they use.
The concept can be applied not only in macroeconomics but also in business theory and practice.

Please, bear in mind the following assumptions: 
The term “product” refers not only to physical goods, but to services as well.
The term “to produce” means both to manufacture goods and to render services.
As an entrepreneur, you should ask and find answers to these 3 key economic questions in order to allocate your scarce resources. 

The traditional sequence What? How? And For Whom? sounds better, however, in practice, after an idea about what to produce comes to your mind, you have to consider who your potential customers are. And if you come to the conclusion that your idea is viable, then you can start analyzing how to bring it to life.

Three Main Economic Questions

Let’s discuss the key questions in detail.

Question 1. What to produce?

Your number one question is to decide what goods and services are to be produced. And of course, those should be most wanted and needed products.

Probably, you would say that everything that is needed and wanted already exists and there is no room for new competitors. Besides, barriers to entry are too high and your resources are too limited to pay that much. At this point let’s turn to management theory.

In order to gain, preserve and increase your market share, your products must have something that will help the company stand out from its competitors. It is called competitive advantage.

Competitive Advantage

In order to achieve a sustainable competitive advantage over rivals, managers have to choose between 2 main (generic) strategies: low-cost strategy and differentiation strategy.

Generic Strategies in Strategic Management: Cost Leadership and
Differentiation.
 © Mond Management

The differentiation strategy is a way to achieve competitive advantage by providing buyers with what they perceive as superior value compared to the offerings of rivals. Superior value can mean a good or service that is worth paying more for; it can be a novelty or a product that combines price, quality and other features in the best and most attractive way.

Giving buyers the same value as others but at a lower cost to the firm and therefore at a lower price to consumers is known as a low-cost strategy or cost leadership.

Regardless of your strategy choice, pay great attention to innovation. Using new technologies in production and marketing can greatly decrease your costs. Besides, novel products can stand out from analogous products and favour you with a first-mover advantage.

Question 2. For whom to produce? 

Who are my potential customers? What is my target segment? Will my targeted customers be able to afford the product? Are there enough of them to support my business? How am I going to reach my customers?

Actually, this step is all about marketing. Since marketers have finite resources, they have to make decisions about how and where to focus their efforts. In other words, they have to perform 3 main steps: (1) to figure out segments in the market, (2) to decide which segments to target, and (3) to position their brand or products in the selected market and in the minds of target consumers.


Segmentation-Targeting-Positioning Model in Marketing. © Mond Management

First of all, a big market means a sheer number of customers. But obviously, the cost of entry to the global or even your national market can be too high. Besides, it’s not so easy to organize cost-saving and timely logistics and operations in a big market. If you don’t possess enough initial investment to enter a broad market or to serve it effectively, then it’s better to start from targeting a smaller local market, for example, your city or even the district where you live.

In marketing, this step is called market segmentation. Market segmentation is the process of splitting buyers into distinct, measurable groups that share similar wants and needs. This may be on the basis of demographics, e.g. segmentation by age, gender; geographics, e.g. by country, city, rural and urban areas; psychographics, e.g. by lifestyle; or behavioural factors, e.g. by brand loyalty.

Once different segments are identified, marketers determine which segments to focus on. It is the second step known as targeting. The organisation will select a target market based on a number of factors. For example, will the target market provide the required level of sales? Will the target segment be accessible taking into account the available resources, etc.?

Time, money, and effort spent on marketing will be most effective when it focuses on target audiences.

The third stage is to position the product or the brand name (a) against competitors and (b) in the minds of the consumers. Positioning means arranging for a product to occupy a clear, distinctive and desirable place in the minds of target customers, and as a consequence, in the market. This is achieved through product design, pricing, promotional activities, etc.

Owing to technological advancement it has become so easy to reach prospective customers! A smartphone connected to the Internet can provide marketers with access to global markets and with cheap or even free communication tools.  Among them are social media platforms, SEO and paid advertising on Google.

Communication and branding are essential elements of marketing strategy; therefore it is of vital importance to employ modern digital marketing tools.

Question 3. How are goods and services to be produced?

In economics, goods and services are produced by combining 3 traditional factors of production: land, labour, capital. And the 4th one that was added later is entrepreneurship.
Four Factors of Production in Economics. © Mond Management

Land represents all of the natural resources a country is endowed with, such as the land, rivers and oceans, etc. It also includes all of the resources which can be extracted and cultivated from those natural resources such as agricultural products from farms.

Labour implies the mental and physical human input into the production process, or in other words, labour is a human factor of production. The quality of labour depends on skills, education, and motivation of workers. Generally speaking, the higher is the quality of labour, the more productive is the workforce. Consequently, more productive employees contribute to better product quality and higher business efficiency.

Capital represents the man-made goods which are used to produce the final product. The factor is made up of two different forms of capital: working capital and fixed capital. Machinery, technology, and buildings are classified as fixed capital, whereas working capital represents the day-to-day capital in the form of cash, inventories and raw materials.
Prior to beginning business activities, managers have to clearly define what kind of capital assets they need, how much, and how to obtain them. Besides, they need to elaborate a plan of distribution and management of those assets.

Entrepreneurship is the activity or sometimes it is even defined as the ability or skills to bring together all other factors of production and organize them in a complete process in order to make a profit. Examples of entrepreneurs may include managers or investors who take risks in order to gain a share of higher profits in the future. Often these entrepreneurs are seen as innovators, developing new products or new ways to produce goods and services.

In a nutshell, once you define what factors of production you need, how to obtain them, in which quantities and how to pay for them, you will actually give the answer to the third fundamental economic question.


-----------------------
Now let’s sum up what we have learnt:

1. All businesses must respond to 3 basic economic questions: 
What? For whom? How?
They must decide what to produce, how to produce and how to promote their products among the target consumers given limited resources.

2. Businesses must decide what will make their goods or services different from those offered by competitors, in other words, what their competitive advantage will be. They have to pursue either cost leadership strategy or differentiation strategy.

3. In order to craft their marketing strategy, businesses have to perform the following 3 steps: 
Market Segmentation - Targeting - Positioning.   

4. Businesses must define the optimal mix of limited inputs. In economics, they are known as 4 factors of production: 
land, labour, capital and entrepreneurship.

That’s all for now. Follow my blog posts and videos in order not to miss my Top Management Tips.


Good luck!



Thursday, January 31, 2019

Entrepreneurship, Maslow's Hierarchy of Needs and Why to Become a Manager

Are you happy with your job and your boss? Is your paid job the only source of your income? Have you thought about commercializing something that you enjoy doing? This post is intended to convince you that you also can become a manager.

Let’s start from the beginning. 

First of all, I would suggest asking ourselves:  
“What can I do best?” “What is my talent?” “What am I going to do in my life?” 
It’s something similar to defining your mission

In the literature, managers, leaders and followers are traditionally defined. But I would propose a different classification:

  1. employees,
  2. entrepreneurs,
  3. rationalists.

According to my classification, employees are people who feel comfortable working for a company, having either a managerial or non-managerial position. They feel safe and secure because they have a contract, stable income and confidence in tomorrow. They like stability and safety. They feel relatively free because they have a fine line between their work and private life, which starts after 6 p.m. Some employees think they have less stressful life in this way, they don’t like to take on some risks and responsibilities, but actually, they have many others. For example, teachers, doctors, accountants and public sector employees can refer to this group.  Those who are more ambitious and like a fast-paced life, tend to climb the career ladder and to attain managerial positions.

However, many people cannot stand chiefs and bosses, command and control. They have strong business acumen. They prefer to be free and independent. They are typical entrepreneurs. Usually, they set up their own small or medium enterprises, and sometimes they even manage to build empires! Even if they don’t, they are still happy with the freedom they have. They take decisions and don’t have to report to supervisors. They rule their own business and life.

Of course between these 2 basic psychological types the 3rd one can be distinguished, so-called rationalists, – people who are quite cautious and prefer to have a permanent employment, but at the same time they either run their own small business or have other sources of income whereby they not only diversify risks and fulfill their basic needs, but also achieve self-fulfillment.

Now try to define which group suits you better and where you are actually.

Everyone wants to be happy, and happiness is achieved when a need or desire is fulfilled. But unfortunately, happiness doesn’t last forever. Each time we need new achievements to feel happy again! Something that I would say is consistent with Maslow’s Pyramid of Needs

Illustration by Joshua Seong. © Verywell, 2018.

Illustration by Joshua Seong. © Verywell, 2018.


The hierarchy of needs is a well-known tool among top managers and HR professionals, which helps them develop policies and remuneration plans to retain and motivate employees.

Attention! The pyramid of needs is true only for Western societies! Nations different from Western ones have different value systems, therefore Maslow’s concept doesn’t hold! 

In my next posts we can have a deeper look at cultural differences from a managerial perspective.  

As human beings, we all have biological requirements for our survival, such as food, water, clothes, shelter and rest. When a deficit need has been 'more or less' satisfied it will go away, and our activities become habitually directed towards meeting the next set of needs that we still have to satisfy. So, we move on toward safety and belongingness needs.

Actually, once you have a job, you can be sure, that your first 3 levels of needs will be satisfied, because you will have a constant monthly income to pay for your physiological needs, you will pay taxes and will be protected by the law and insurance policies, and eventually, you will be surrounded by colleagues and friends, who will fulfill the need for social belongingness.

But sooner or later you will need more! More respect, more recognition, higher status, higher self-esteem. And eventually, you will face the self-actualization need – the desire to be everything that you possibly can.

And at that moment I believe that consciously or subconsciously you will ask yourself: 
“Am I happy?”
If not, then it means you have failed to satisfy some of your needs, and probably so called self-fulfillment or growth needs.  What to do in this case?
Attention! You are the owner of your life and only you can decide how to live it. 
Of course, no one is absolutely free, because we live in a society; we belong to numerous social groups, where non-written rules and norms determine the righteous behaviour. Since our childhood, most of us have been taught that we need to work for a good company, better in the public sector, in order to have a safe and secure life. Besides, we have to provide financial support for our kids and elderly parents, maybe even minor siblings or disabled family members. 

It’s obvious that because of fear of failure we become extremely risk-averse. The common fear of tomorrow will never allow us to follow our dreams. The best solution seems to have a permanent contract.

Yes, that’s true. But remember, if you are not lazy, then you can become a so-called rationalist

All you need is to be able to see business opportunities and to commercialize the product of the activity you enjoy! First of all, overcome your laziness and dedicate an hour of your time to something that can bring you relaxation, satisfaction, knowledge, managerial expertise and income! Start your own business! Very tiny in the beginning. Without risks and huge investments! And grow it incrementally!

For example, my uncle drives a taxi, but apart from his main job he is always busy with growing flowers, mushrooms… In summer he keeps bees, from time to time he keeps hens, pigs, etc. Each time when he fails or faces decreasing demand for his products, he switches to another type of activity.

Attention! Never depend on one source of income!

Entrepreneurship has become so easy nowadays! Each of us has a smartphone – the most powerful managerial tool of the 21st century. Owing to your smartphone connected to the internet you can access unlimited markets and organize your marketing campaign for free! 

Through this post I wanted to deliver my Top Management Tip – everyone can be a manager! Because everyone has a gift for something. Once you find it out and dedicate a small fraction of your time to commercialize it, it will greatly increase your self-esteem and will improve your self-confidence. Besides, if your education doesn’t relate to management or marketing, you will learn a lot by trial and error, searching for information on Google, reading my blog posts and watching my videos on YouTube! 


Learn how to become a business person and your own life manager! 

Good luck and see you soon!